What Is A Multiple Project Tracking System?
In project management, sometimes you have to deal with more than one project simultaneously. It is quite challenging to handle them perfectly so, it is obvious to look for a system that aligns all the projects in a manageable way.
For manage multiple project tasks through daily schedule template, it is essential to plan all the tasks within it and to track them during the life cycle of the projects. Multiple project tracking is to be aware of all the factors involved in the project like resources, time, and multiple tasks.
This critical task is made easy by with the help of effective tools like multiple project tracking templates. Several templates are available that can be customized according to the requirements of the projects and multitasking can be done in the best way possible.
Get Also: Shipment Tracking Template
To make sure that none of the important elements are left unattended while managing multiple projects, a project management template must have the following features:
Planning And Scheduling
While managing a team, it is required that tasks and responsibilities assigned to all the members are visible and clear which helps to avoid confusion.
A good project management tool enables allocating tasks to the crew and categorizing priorities and deadlines. Adding due dates to tasks will automatically alarm you when the date approaches and the task is still not complete. WBS (Work Breakdown structure) can be very helpful in planning and scheduling phase.
Prioritizing the tasks is also very important for the smooth running of the project. An efficient template should help in making adjustments to your planned schedule without rearranging the complete plan manually.
Huge projects require a large team where every member works on particular tasks but at times they have to access one another to complement their own. It is essential to create a quick and authentic communication system through multiple channels.
A good management tool should make the basic data available to all the members including sharing files, calendars, and contact lists.
It would be great to have all the data arranged in one place including scheduled and completed tasks, previous and future events, project resources, customer data, expenses, bills, etc.
An efficient multiple project tasking templates should be able to organize all the data that can be easily shared and accessed by the team.
To arrange your projects successfully, you have to be well aware of the problems and risks so that they can be handled timely.
To get a comprehensive overview of the progress of the project, you need and KPI dashboard and insightful reports. With the help of reports, you can get a glance at the project.
It should have a feature for resource management that includes materials, time labor, etc. It should track all the planned and scheduled resources along with their costs which help in avoiding possible problems for lacking resources. You can at once notice if any resource is being overused.
Project Budget Management
For a big project, more expense you have to manage and also more documents.
Multiple project management templates should be able to help in managing the project budget by tracking expenses and providing a clear and authentic report regarding budget performance. You will be timely aware if anything is exceeding the budget.
Download: Warehouse Inventory Management Template
Manage Multiple Project Tasks through Daily Schedule Template
Daily schedule templates can be utilized regularly for organizing and managing tasks and various activities involved in multiple projects. While planning the projects, you need to have a clear vision for defining the goals you want to accomplish.
Manage multiple project tasks through daily schedule template can be like a planner or a to-do list with a calendar or important dates that help to do things properly without forgetting anything.
Just by giving a glance at it, you can access your availability whether you can get into more projects or not. You can also evaluate your daily success or failure and work on improvement.
By using a daily schedule template one can organize various areas of projects:
- A planner can improve efficiency at work.
- It keeps you well aware of the progress of the project.
- You can track the working efficiency of your staff by monitoring work hours.
- Daily shift schedule for employees and field workers.
- Professional planning templates can organize hourly agendas for meetings, conferences, and events.
You can plan a whole year by investing in a calendar with monthly, weekly, and daily schedules and become more organized.
It is not a difficult job; you can adjust your priorities and strive hard to accomplish all your goals.
Gantt Chart With Daily Schedule
Gantt charts are vital tools that are utilized for scheduling and planning tasks. Business owners, project managers along product managers use the Gantt chart in some ways like to create a strategic business plan, visualize project tasks, or manage a product release.
There are various Excel and PowerPoint templates are available that make it quite easy to see visible what is done and what has to be done and when. You can make alterations to a Gantt chart template according to the needs of your project.
With the help of a Gantt chart, you can schedule tasks even on hours and a daily basis. It is completely automated and can be created in minutes.
Project plan schedules are mostly created for medium or long-term plans but some projects need a comprehensive breakdown of tasks. So it is appropriate to plan them on a daily and hourly basis.
Daily Work Schedule Template
This type of template enables you to schedule a single day by the hours so that you can view a week at a glance and can also add necessary notes.
It helps you to organize your work the whole day and can plan for important meetings, deadlines, and events. A note section is also available where you can enter important reminders and priority tasks.
You can also share this information with your colleagues and employees if needed so they became aware of your plan and can manage to work around it.
Get Also: RACI Matrix Template